Electronic signatures for UK law firms
Get engagement letters, terms of business and client care letters signed and filed without the post, the chasing or the scanner.
The way it works now
The letter is printed, or emailed as a PDF with a note asking the client to print, sign and return it.
Some clients do it that day. Most do not. A week later someone checks the matter, sees it is still outstanding, and sends a reminder.
What eventually arrives is a photograph of a signature page taken on a phone, or a posted copy that needs scanning before it can be filed.
Paper vs digital
With the post and paper route, every signature costs time for printing, envelopes, stamps and scanning, plus the wait while the document travels each way. A client phone photograph of a signature page still needs to be cropped, saved, and checked before it can be filed.
With In a bit sign, the document goes out in a minute, the client signs on their phone or laptop, and the signed PDF comes back clean and complete. Reminders are automatic, and the audit trail is generated as it happens.
What changes
Client care letters come back the same day
The signing step stops being the thing that holds up opening the matter.
No more chasing
Reminders go out automatically, and you can see at a glance what is outstanding.
One clean file copy
A signed PDF and its audit trail, ready to save to the matter. No photographs of signature pages.
Everyone in the firm can use it
Fee earners, support staff and partners. There are no seats to allocate.
Document types it suits
- Engagement letters
- Terms of business
- Client care letters
- General correspondence requiring a signature
- Internal HR paperwork
Works with your case management system
In a bit sign sits alongside your CMS. Once the document is signed, you get a clean PDF and a complete audit trail, ready to save back to the matter in Proclaim, Actionstep, Tesseract, Clio or whichever system your firm uses.
On an annual agreement, we can connect the filing directly into your CMS so signed documents and audit trails land straight on the matter. On pay as you go, staff download the signed PDF and file it with the workflow they know.
Confidentiality
Client documents are encrypted in transit and at rest.
Access is limited to the people in your firm you give access to, and every action on a document is logged.
Your documents are used solely to provide the service.
Book a 15-minute walkthrough
Fifteen minutes, a screen share, and your own document if you want to try it.